Sales Coordinator

Team Member Traits

• Cares greatly about their clients, coworkers, and self
• Highly empathetic, positive, respectful and competitive
• Open-minded, curious, inclusive and trustworthy
• Hard-working, prompt, organized, effective, detailed, and has meticulous follow-up
• A passion for learning and improving
• A natural problem solver that identifies solutions
• Sense of humour
• Ability to think quickly and learn fast
• Is a team player but also knows how to work independently

• Exceptional organizational and time management skills with strong attention to detail
• Excellent written and verbal communication skills with a polished and professional presence
• Confident leading discovery calls, taking detailed notes, and coordinating follow-up actions
• Strong presentation and storytelling abilities with a sharp eye for visual aesthetics and deck design
• Highly proficient in Google Workspace including Google Slides, Docs, Sheets, Calendar, and Meet
• Comfortable working within templates while also elevating presentations with creativity and strong formatting instincts
• Ability to manage multiple opportunities, deadlines, and moving pieces simultaneously in a fast-paced environment
• Experience using project management tools such as Asana or similar platforms
• Strong follow-up habits and the ability to proactively keep projects and conversations moving forward
• Comfortable working cross-functionally with both sales and operations teams
• Ability to adapt quickly, think critically, and problem-solve independently
• Interest in digital marketing, advertising, influencer marketing, and agency services is a strong asset
• Comfortable using AI tools to create efficiencies and streamline workflows.

• 1–2 years of professional experience in a coordinator, sales support, account support, administrative, client services, or similar role is preferred
• Experience supporting multiple projects, clients, or stakeholders simultaneously
• Experience creating professional presentations, pitch decks, or client-facing materials
• Agency experience is considered a strong asset but is not required
• Experience working in fast-paced, deadline-driven environments is a strong asset

Key Responsibilities 

• Respond to inbound inquiries, coordinate and lead discovery calls with the sales team
• Prepare internal notes and relevant background information ahead of discovery meetings
• Lead discovery calls, take detailed notes, track action items, and coordinate follow-up meetings
• Maintain accurate and organized sales opportunity tracking within Asana and internal systems
• Support the overall day-to-day flow of the sales process to ensure opportunities move forward efficiently

• Use existing master templates to build polished, visually compelling program outlines and sales presentations
• Collaborate with the sales team to tailor presentations and supporting materials to prospective client needs
• Bring a strong design-forward mindset to deck creation, ensuring materials are professional, organized, aesthetically strong, and client-ready
• Assist with updating and maintaining presentation templates and supporting sales collateral as needed

• Support the post-sale onboarding and ticketing process to ensure smooth project transitions
• Set up new client accounts and project workflows within Asana
• Coordinate internal handoffs between the sales and operations teams to ensure alignment on deliverables, timelines, and client expectations
• Act as a bridge between sales and execution teams by helping ensure all required information is properly communicated internally

• Manage scheduling and calendar coordination for sales meetings and follow-ups
• Help maintain organized documentation, meeting records, and sales materials
• Proactively identify opportunities to improve workflows, organization, and internal processes
• Support additional operational or coordination needs across the sales team as required

What Success Looks Like In This Role:

• You consistently stay organized and proactive across multiple active opportunities and deadlines
• You communicate professionally and confidently with both internal teams and prospective clients
• You produce polished, visually strong presentations with a high level of attention to detail
• You keep projects and follow-ups moving without needing constant oversight
• You help create a seamless bridge between sales and operations teams
• You bring solutions, initiative, and positive energy to the team every day
• You are dependable, responsive, and someone the team can trust to keep things on track

About The Influence Agency

• WE ARE INCLUSIVE: Every voice matters. A diversity of ideas makes our work stronger.
• WE ARE EARLY ADOPTERS: We embrace what’s new, share knowledge, and grow together.
• WE ARE GENUINE: Trust, integrity, and authenticity guide every relationship.
• WE ARE PROBLEM SOLVERS: We push boundaries, take smart risks, and choose the hard path when it’s the right one.
• WE GET SH*T DONE: We’re a powerhouse team delivering excellent work, consistently.

• A vibrant office with a fun, social vibe
• A culture of recognition where individual contributions are celebrated
• A team that values laughter, out-of-the-box thinking, and curiosity
• A true sense of ownership over your clients and your work
• A genuine community bound by mutual respect, shared experiences, and a high care-factor

• Competitive base salary range: TIA reasonably expects to offer a salary between $45,000 – $55,000 for this role. The actual offer is based on experience, skills, and role alignment.
• Progressive compensation with meaningful bonus potential.
• Ongoing professional development: up to $1,000/year for industry education, plus internal continuous learning initiatives
• A transit-accessible office with free onsite parking (first come, first serve!)
• Comprehensive health benefits through RBC after probation (health, dental, paramedical, mental health)
• Hybrid work model: three days in-office and two days from home
• Catered lunches three days per week plus lots of snacks at the office
• A generous time off package: 20 vacation days + a paid holiday cooldown period + extended long weekends
• Summer Fridays: wrap mid-afternoon from late May to early September
• A Work From Anywhere policy that gives you the opportunity to work outside of the GTA for up to two weeks per year
• A vibrant, people-first culture where your ideas matter

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